Board Meeting Minutes, June 2019
July 23, 2019 by Kara "Red Hawk" Baden
Lawrence Trail Hawks Board Meeting June 18, 2019
In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Secretary Kara Baden, Tamara McEwen, Dezert Abrams, Mary Ann Frevert, Shari Hicks, John Knepper, Jeff Beecher and Sherrie Klover
Cara called the meeting to order at 7:07 p.m.
Financial report-Josh: Total Balance: $48,399.10 We made $3,402 for Pi Day We made $628 for Skyline Operating Budget: $23,000 We are going to order replacement for our tents. IRS Link for the Trail Hawks
Night hawk update-Mary Ann & Shari: Registered Runners 83 for the 50K 20 for the 20 milers 50 …
Board Meeting Minutes, May 2019
June 17, 2019 by Kara "Red Hawk" Baden
Race Reports/Updates for Skyline, Night Hawk, The Snake, Golden Hawk, Shoreline, DeFeeT Cancer, Birthday Run. Discussed volunteer opportunities
Board Meeting Minutes, April 2019
June 17, 2019 by Kara "Red Hawk" Baden
Talked about race updates for Skyline, Night Hawk, Sander's Saunter, Group Runs and Naming Ceremony.
Board Meeting Minutes, March 2019
April 22, 2019 by Cara "Color Hawk" Combs
Lawrence Trail Hawk March Meeting
In attendance: President Cara Combs, Web Master Jeff Triplett, Treasure Josh McVey, Membership Chair Caroline Wroczynski, Vice President Lisa Ball, Bruce Miller, Ami Weidler-Hyten, Tamara McEwen, Bill Loats, Megan Moriarty and Secretary Kara Protasio
President Cara Combs called the meeting to order at 7:06 p.m.
Financial Report-Josh
Josh turned in our taxes for the club. Race directors need to let Josh know if we are selling extra swag so he can categorize it differently for taxes.
In order to keep track of everything need for our taxes, Josh needs to track things different. He recommended …
2019 All Hands Meeting Minutes
Feb. 23, 2019 by Kara "Red Hawk" Baden
Lawrence Trail Hawk All Hands Meeting
President Cara Combs called the meeting to order at 6:55 p.m.
Financial Update-Josh McVey, Treasurer
As a club, we are doing phonomial. Events like the RRCA and CPR training made us money this past year. We bought new equipment this past year. We bought more tents, tables, water jugs, coolers and storage shelves. This year we have hired SCCC to file 990EZ. All of our races were profitable.Race revenue: $76,231.26 Donations: $5,375 In honor of Peggy Chick Hawk Beecher we donated $3,325 to United Way. 2019 Expected non-race expenses is $9,322. This is …
Board Meeting Minutes, January 2019
Jan. 10, 2019 by Kara "Red Hawk" Baden
Lawrence Trail Hawk January Meeting
In attendance: President Cara Combs, Vice President Lisa Ball, Caroline Wroczynski, Gary Henry, Michael Schmitz, Heather Durris, Steve Durris, Bill Loats, Tamara McEwen, Secretary Kara Protasio, Treasurer Josh McVey
President Cara Combs called the meeting to order at 7:03 p.m.
Main Goal: Prepare Agenda for All Hands Meeting
Financial Update-Josh McVey, Treasurer
Gave passed out a rough draft of the financial report for 2018. This year we upped our donation to the State Park for our bigger races. In 2019, we have $8,000 expected non-race expenses are to come up. In the past we have …
Board Meeting Minutes, October 2018
Oct. 23, 2018 by Cara "Color Hawk" Combs
Lawrence Trail Hawk Meeting Minutes, October 2018
In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Jeff Triplett, Sherrie Klover, Ami Weidler-Hyten, Secretary Kara Protasio
LHT President Cara Combs called to order at 7:03 p.m.
Financial Update-Josh, Treasurer
Account balance $29,821.15 Operating budget of $23,000 2019 base expenses are about $5,000 Our membership fees pay for half of our base expenses and our races pay for the other half $11,000 in our savings
Debit Card
Called the bank to get multiple cards-someone has to take responsibility for the card. We would have to have another social security …
Board Meeting Minutes September, 2018
Oct. 22, 2018 by Cara "Color Hawk" Combs
Lawrence Trail Hawk September Meeting
In attendance: Cara Combs, Lisa Ball, Josh McVey, Kara Protasio, Jeff Triplett, Heather Duris, Mary Ann Frevert, Megan Moriarty.
President Cara Combs called the meeting to order at 7:02 p.m.
Financial Update-Josh McVey, Treasurer
Total Balance: $27,285.51. This does not include the most recent ultrasignup registrations. We purchased equipment for the Hawk.
Shoreline Shuffle Report-Kara Protasio, Secretary
We had 32 people sign up and only 28 run. This is down from the 35 we got last year. Next year’s race date is set for September 28. We learned that we could have used more help …
Board Meeting Minutes August, 2018
Aug. 24, 2018 by Kara "Red Hawk" Baden
August 15th, 2018, 7pm at the Lawrence Public Library
President Cara Combs called the meeting to order at 7:03PM
Financial Update-Treasurer Josh Mcvey
We currently have $32,874.45 total in the bank. Our operating fund is around $15,000. We have a lot of room to help out our race directors with equipment or things to make the races run smoothly. We need to at least make $4,600 every year to cover our big expenses.
Birthday Run Update-Cara:
Successes - Six Hawks named. We also raised $251.95 for the trails.
Lessons learned: Explained naming Hawks more to members before the run so …
Board Meeting Minutes July, 2018
Aug. 13, 2018 by Kara "Red Hawk" Baden
July 17, 2018 at the Lawrence Public Library
Cara Combs called the meeting to order at 7:03 p.m.
Financial Report-Josh McVey
Total budget: $29,780.07 Operating budget: $7,000 Night Hawk: $4,000 made Snake: $1,400 made Skyline: $600 Pi Day: Break even Hawk: $13,000
Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.
Night Hawk Report-Cara
Potentially looking at a staggered start for future races. They had issues getting volunteers.
Defeet Cancer-Cara
$5,855 raised for the charity trail fatass. Cara suggested having a better communication …
Hawk 50-Mile & Marathon Trail Runs
Hawk Hundred 100/50/26.2 - 2012
