In attendance: President Cara Combs, Vice President Lisa Ball, Caroline Wroczynski, Gary Henry, Michael Schmitz, Heather Durris, Steve Durris, Bill Loats, Tamara McEwen, Secretary Kara Protasio, Treasurer Josh McVey
President Cara Combs called the meeting to order at 7:03 p.m.
Gave passed out a rough draft of the financial report for 2018. This year we upped our donation to the State Park for our bigger races. In 2019, we have $8,000 expected non-race expenses are to come up. In the past we have talked about giving guidance for our race directors for a goal to return to the club. This year we will be requesting a 15% return. That way races will contribute to the overall club expenses. Total balance for us right now is $24,931.40.
Will print on master copy of the membership report. $3,176.64 in membership dues from 2018. Keeping the costs the same for 2019.
New Unit and Equipment will share with club.
Email Updates Advertising and utilizing
Patreon-podcasts like Ten Junk Miles and other Info Sheets-printing new flyers *Facebook Ads and Instagram
Safety Needs and coming up with safety guidelines for races Contributions from races and making a goal for race directors
Decide on Volunteer Incentives/recognition going forward.
Help identify recognition opportunities for RD’s and Run Leaders
Josh-Discuss updates to reimbursement plan for Race Directors/Run Leaders-Thank them for their time and commitment to the club-how we retain and reward our race directors and run leaders. As previously decided, the club will be recognizing RDs/Run Leaders every other year.
2019 Plan: We approved to reimburse each race director up to $200 for expenses toward a non-Trailhawk research race or training/education that relates to race directing to thank them for their past years of work. Everyone voted aye to approve this as our recognition at the all hands meeting. Josh will present at the meeting.
Reporting for UltraSignup
Staggered starts at bigger races
Volunteers for end of races
Naming ceremonies on the trail
Discuss allotted time for Golden Hawk Special Presentation-10 minutes for all 23 Golden Hawks. All challengers get a tech shirt and be recognized at the All Hands Meeting.
Clean-up Day for Jan. 20 for the trails at Lands End. 10 a.m. to noon.
Gary noted that minutes be available when members request and requested them to be uploaded by a week after the meeting date.
Bill asked if we would do the RRCA event again. Board members were open to having it again in the future if someone wants to be in charge. Potentially on the off years from the recognition year.
Cara adjourned the meeting at 8:11 p.m.