President Cara Combs called the meeting to order at 6:55 p.m.
Race revenue: $76,231.26 Donations: $5,375 In honor of Peggy Chick Hawk Beecher we donated $3,325 to United Way. 2019 Expected non-race expenses is $9,322. This is our operating budget right now. Non-race expenses for 2018: $6,688.88
Our current membership: 225 members counting January and February of this year. Members using the family membership need to email Caroline so she knows who is everyone in each family.
We have moved up to a new storage unit that is bigger. We have been keeping it clean and up to date. We have made it easily accessible. The tents and the carts were the big expenses for equipment for 2018.
Now that our club has matured and we have grown, we are asking races to have a 15% return on each race. We need to rely on races to help cover our $9,000 cost of the club. In the past we have not given any guidelines for race directors. We are trying to raise money so we have new opportunities in the future to give back.
We are all volunteers and we trying to do our best. We are trying to find ways to communicate better with the club. We plan to email more and make sure that our communication is strong throughout the website.
Advertising for the club is to help get our information out to the running community and to continue replenishing membership. Not to grow substantially. We plan to give $180 to support trail running podcasts through Patreon.
We wanted to find a way to recognize and appreciate our volunteers. We created a universal t-shirt that we will pay for from non-race funds. This will help make it easy to recognize volunteers. We have the t-shirt created and have them ready for Pi Day. It’s easier for us to have one shirt that everyone can use multiple times.
We are looking for a group of 3-4 people to start a volunteer committee. They need to have some volunteer experience with a great idea of what needs to happen at an aid station. The committee will be responsible for organizing volunteers to help when needed. We are going to start the committee as soon as possible. This committee will also help us figure out how to recognize volunteers.
We are recognizing our run leaders and race directors on odd number years. All of our race directors (excluding board members) are getting reimbursed up to $200 for a training or a race that they would like to do. They are going to learn from that race or training and share that with us. We want to thank our race directors for all their hard work on making our races amazing and successful.
Run leaders: All our run leaders (excluding board members) are allowed a free race entry into any Trail Hawk race. It doesn’t count against the races and excludes Sander’s Saunter. Thank you run leaders for all your hard work.
We sworn in our Golden Hawks with the help of Cara and Gary Henry. 23 total inductees.
Members of the Lawrence Trail Hawks elected the current board for 2019. Cara Combs-President, Lisa Ball-vice president, Josh McVey-treasurer, Kara Protasio-Secretary
Lost and found a pair black and blue sunglasses from the half ass.
Gary-Benita Jones is also been co-director of the snake and the snake has an opening of co-director. Tesa Green has also stepped back. See Gary if you want to help.
Caroline-Pi Day volunteer is going up on UltraSignup.
Cara-Adopt of Highway-We are going to try and get that going. We still need to do training to get it done. Lisa and Lori Moriarty are going to lead the way on that. We plan on doing that during 2019.
Flyers-We will create a new flyer for our schedule. We will look into updating our club trifolds.
We have requests for volunteers. Shamrock Shuffle, Prairie Spirit Trail-March 30, Heartland 50- April 27, Heartland 100-October 12.
Sherrie Klover -Plenty of positions for helping with the Hawk Hundred. This year the Hawk is the RRCA state championship race. The race is getting so big that it needs more people to step up and help.
Cara adjourned the meeting at 7:56 p.m.