Board Meeting Minutes, January 2019
Jan. 10, 2019 by Kara "Red Hawk" Protasio
Lawrence Trail Hawk September Meeting
In attendance: President Cara Combs, Vice President Lisa Ball, Caroline Wroczynski, Gary Henry, Michael Schmitz, Heather Durris, Steve Durris, Bill Loats, Tamara McEwen, Secretary Kara Protasio, Treasurer Josh McVey
President Cara Combs called the meeting to order at 7:03 p.m.
Main Goal: Prepare Agenda for All Hands Meeting
Financial Update-Josh McVey, Treasurer
Gave passed out a rough draft of the financial report for 2018. This year we upped our donation to the State Park for our bigger races. In 2019, we have $8,000 expected non-race expenses are to come up. In the ...
Board Meeting Minutes, October 2018
Oct. 23, 2018 by Cara "Color Hawk" Combs
Lawrence Trail Hawk Meeting Minutes, October 2018
In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Jeff Triplett, Sherrie Klover, Ami Weidler-Hyten, Secretary Kara Protasio
LHT President Cara Combs called to order at 7:03 p.m.
Financial Update-Josh, Treasurer
Account balance $29,821.15 Operating budget of $23,000 2019 base expenses are about $5,000 Our membership fees pay for half of our base expenses and our races pay for the other half $11,000 in our savings
Debit Card
Called the bank to get multiple cards-someone has to take responsibility for the card. We ...
Board Meeting Minutes September, 2018
Oct. 22, 2018 by Cara "Color Hawk" Combs
Lawrence Trail Hawk September Meeting
In attendance: Cara Combs, Lisa Ball, Josh McVey, Kara Protasio, Jeff Triplett, Heather Duris, Mary Ann Frevert, Megan Moriarty.
President Cara Combs called the meeting to order at 7:02 p.m.
Financial Update-Josh McVey, Treasurer
Total Balance: $27,285.51. This does not include the most recent ultrasignup registrations. We purchased equipment for the Hawk.
Shoreline Shuffle Report-Kara Protasio, Secretary
We had 32 people sign up and only 28 run. This is down from the 35 we got last year. Next year’s race date is set for September 28. We learned that we ...
Board Meeting Minutes August, 2018
Aug. 24, 2018 by Kara "Red Hawk" Protasio
August 15th, 2018, 7pm at the Lawrence Public Library
President Cara Combs called the meeting to order at 7:03PM
Financial Update-Treasurer Josh Mcvey
We currently have $32,874.45 total in the bank. Our operating fund is around $15,000. We have a lot of room to help out our race directors with equipment or things to make the races run smoothly. We need to at least make $4,600 every year to cover our big expenses.
Birthday Run Update-Cara:
Successes - Six Hawks named. We also raised $251.95 for the trails.
Lessons learned: Explained naming Hawks more to ...
Board Meeting Minutes July, 2018
Aug. 13, 2018 by Kara "Red Hawk" Protasio
July 17, 2018 at the Lawrence Public Library
Cara Combs called the meeting to order at 7:03 p.m.
Financial Report-Josh McVey
Total budget: $29,780.07
Operating budget: $7,000
Night Hawk: $4,000 made
Snake: $1,400 made
Skyline: $600
Pi Day: Break even
Hawk: $13,000
Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.
Night Hawk Report-Cara
Potentially looking at a staggered start for future races. They had issues getting volunteers.
Defeet Cancer-Cara
$5,855 raised for the ...
Board Meeting Minutes June, 2018
June 13, 2018 by Lisa "Avi Hawk" Ball
June 11, 2018
Present: Cara Beth Combs, Lisa Ball, Josh McVey, Jeff Triplett, Caroline Wroczynski, Michael Schmitz.
Agenda
Financial Update -- Josh
Total balance $26,037.36 Of that money, about $10,000 is for the Hawk, operating budget is about $7500. CPR cost the club $615, RRCA training brought in a profit of $175. All race expenses are paid and up to date.
Skyline Shuffle Race Report -- Josh
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Successes - Facebook advertising was incredibly effective, spent $40 or less and got 15-20 registrations from that ad. Lots of new people who had no ties to Trail Hawks participated. The race made ...
Board Meeting Minutes April, 2018
May 2, 2018 by Kara "Red Hawk" Protasio
Lawrence Trail Hawks conducted their monthly meeting at the Lawrence Public Library on May 1. 39 members attended.
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Lisa called the meeting order at 7 p.m.
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Josh: $20,879.26 operating fund at the moment. $10,000 expenses to spend if needed.The rest is to spend on other race expenses for the rest of the year.
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Skyline Shuffle: 45 registered, 17 that are new and have not participated on any races on UltraSignup.com. Josh used a Facebook ad to get new people to sign up. Josh is going to mark it this weekend and the weather looks ...
Board Meeting Minutes March, 2018
March 29, 2018 by Kara "Red Hawk" Protasio
Lawrence Trail Hawks Meeting
March 28, 2018
In attendance Lisa Ball, Jeff Triplet, Josh McVey, Kara Protasio, Michael Schmitz, Tamara McEwen, Cara Combs, Ami W, Trudi Chavez, Matt O’Reilly, Gary Henry
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The meeting was called to order at 7:37 p.m. by Lisa.
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Lisa:Volunteer recognition: Josh and Lisa have been working on the idea of a volunteer recognition program. The idea of the program is to keep volunteers and race directors happy. To prevent extra work on RDs, someone else would be in charge of the program. The duo is reviewing the idea of a common volunteer ...
Board Meeting Minutes February, 2018
Feb. 28, 2018 by Kara "Red Hawk" Protasio
February 28, 2018 Meeting
In attendance: Jeff Triplett, Josh McVey, Lisa Ball, Trudi Chavez, Kara Protasio, Caroline , Matt O’Reilly,
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Meeting called to order by 7:04 by Matt.
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Josh: Financial report: $18,830.58 current balance. Current operating fund is $12,000 operating fund. We’ve made $415 membership revenue. Last year we had over $2,000 from membership revenue.
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Josh-Accountant: Our average revenue will be above 50,000 for the third year in a row, which requires LTH to file a special tax non-profit form. The form has 50 page manual of instructions for adding a tax item ...
2018 All Hands Meeting Minutes
Jan. 21, 2018 by Kara "Red Hawk" Protasio
10th Annual Lawrence Trail Hawks All Hands Meeting January 20, 2018
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Matt O’Reilly called the meeting to order at 7:03 p.m.
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Matt-State of the Club:
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Josh McVey-Treasurer’s Report: The Lawrence Trail Hawks are 100% transparency thanks to the Google Doc’s that Josh has made. Last year the Race Directors managed the races well and make it easy for Josh. In 2017, the LTH spent $7,461.28 on non-race expense. The club bought LTH Tech Shirts, so buy one! The club ended with an operating fund of $10,430.25. LTH donated $6,033 to ...
Hawks Ridgeline aid station Heartland100
Marathon
