Board Meeting Minutes, March 2019

April 22, 2019 by Cara "Color Hawk" Combs

Lawrence Trail Hawk March Meeting

In attendance: President Cara Combs, Web Master Jeff Triplett, Treasure Josh McVey, Membership Chair Caroline Wroczynski, Vice President Lisa Ball, Bruce Miller, Ami Weidler-Hyten, Tamara McEwen, Bill Loats, Megan Moriarty and Secretary Kara Protasio

President Cara Combs called the meeting to order at 7:06 p.m.

Financial Report-Josh

Josh turned in our taxes for the club. Race directors need to let Josh know if we are selling extra swag so he can categorize it differently for taxes.

In order to keep track of everything need for our taxes, Josh needs to track things different ...

2019 All Hands Meeting Minutes

Feb. 23, 2019 by Kara "Red Hawk" Protasio

Lawrence Trail Hawk All Hands Meeting

President Cara Combs called the meeting to order at 6:55 p.m.

Financial Update-Josh McVey, Treasurer

  • As a club, we are doing phonomial. Events like the RRCA and CPR training made us money this past year.
  • We bought new equipment this past year. We bought more tents, tables, water jugs, coolers and storage shelves.
  • This year we have hired SCCC to file 990EZ. All of our races were profitable.

Race revenue: $76,231.26
Donations: $5,375 In honor of Peggy Chick Hawk Beecher we donated $3,325 to United Way. 2019 Expected ...

Board Meeting Minutes, January 2019

Jan. 10, 2019 by Kara "Red Hawk" Protasio

Lawrence Trail Hawk January Meeting

In attendance: President Cara Combs, Vice President Lisa Ball, Caroline Wroczynski, Gary Henry, Michael Schmitz, Heather Durris, Steve Durris, Bill Loats, Tamara McEwen, Secretary Kara Protasio, Treasurer Josh McVey

President Cara Combs called the meeting to order at 7:03 p.m.

Main Goal: Prepare Agenda for All Hands Meeting

Financial Update-Josh McVey, Treasurer

Gave passed out a rough draft of the financial report for 2018. This year we upped our donation to the State Park for our bigger races. In 2019, we have $8,000 expected non-race expenses are to come up. In the ...

Board Meeting Minutes, October 2018

Oct. 23, 2018 by Cara "Color Hawk" Combs

Lawrence Trail Hawk Meeting Minutes, October 2018

In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Jeff Triplett, Sherrie Klover, Ami Weidler-Hyten, Secretary Kara Protasio

LHT President Cara Combs called to order at 7:03 p.m.

Financial Update-Josh, Treasurer

Account balance $29,821.15 Operating budget of $23,000 2019 base expenses are about $5,000 Our membership fees pay for half of our base expenses and our races pay for the other half $11,000 in our savings

Debit Card

Called the bank to get multiple cards-someone has to take responsibility for the card. We ...

Board Meeting Minutes September, 2018

Oct. 22, 2018 by Cara "Color Hawk" Combs

Lawrence Trail Hawk September Meeting

In attendance: Cara Combs, Lisa Ball, Josh McVey, Kara Protasio, Jeff Triplett, Heather Duris, Mary Ann Frevert, Megan Moriarty.

President Cara Combs called the meeting to order at 7:02 p.m.

Financial Update-Josh McVey, Treasurer

Total Balance: $27,285.51. This does not include the most recent ultrasignup registrations. We purchased equipment for the Hawk.

Shoreline Shuffle Report-Kara Protasio, Secretary

We had 32 people sign up and only 28 run. This is down from the 35 we got last year. Next year’s race date is set for September 28. We learned that we ...

Board Meeting Minutes August, 2018

Aug. 24, 2018 by Kara "Red Hawk" Protasio

August 15th, 2018, 7pm at the Lawrence Public Library

President Cara Combs called the meeting to order at 7:03PM

Financial Update-Treasurer Josh Mcvey

We currently have $32,874.45 total in the bank. Our operating fund is around $15,000. We have a lot of room to help out our race directors with equipment or things to make the races run smoothly. We need to at least make $4,600 every year to cover our big expenses.

Birthday Run Update-Cara:

Successes - Six Hawks named. We also raised $251.95 for the trails.

Lessons learned: Explained naming Hawks more to ...

Board Meeting Minutes July, 2018

Aug. 13, 2018 by Kara "Red Hawk" Protasio

July 17, 2018 at the Lawrence Public Library

Cara Combs called the meeting to order at 7:03 p.m.

Financial Report-Josh McVey

Total budget: $29,780.07
Operating budget: $7,000
Night Hawk: $4,000 made
Snake: $1,400 made
Skyline: $600
Pi Day: Break even
Hawk: $13,000

Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.

Night Hawk Report-Cara

Potentially looking at a staggered start for future races. They had issues getting volunteers.

Defeet Cancer-Cara

$5,855 raised for the ...

Board Meeting Minutes June, 2018

June 13, 2018 by Lisa "Avi Hawk" Ball

June 11, 2018

Present: Cara Beth Combs, Lisa Ball, Josh McVey, Jeff Triplett, Caroline Wroczynski, Michael Schmitz.

Agenda

Financial Update -- Josh

Total balance $26,037.36 Of that money, about $10,000 is for the Hawk, operating budget is about $7500. CPR cost the club $615, RRCA training brought in a profit of $175. All race expenses are paid and up to date.

Skyline Shuffle Race Report -- Josh

  • Successes - Facebook advertising was incredibly effective, spent $40 or less and got 15-20 registrations from that ad. Lots of new people who had no ties to Trail Hawks participated. The race made ...

Board Meeting Minutes April, 2018

May 2, 2018 by Kara "Red Hawk" Protasio

Lawrence Trail Hawks conducted their monthly meeting at the Lawrence Public Library on May 1. 39 members attended.

  1. Lisa called the meeting order at 7 p.m.

  2. Josh: $20,879.26 operating fund at the moment. $10,000 expenses to spend if needed.The rest is to spend on other race expenses for the rest of the year.

  3. Skyline Shuffle: 45 registered, 17 that are new and have not participated on any races on UltraSignup.com. Josh used a Facebook ad to get new people to sign up. Josh is going to mark it this weekend and the weather looks ...

Board Meeting Minutes March, 2018

March 29, 2018 by Kara "Red Hawk" Protasio

Lawrence Trail Hawks Meeting

March 28, 2018

In attendance Lisa Ball, Jeff Triplet, Josh McVey, Kara Protasio, Michael Schmitz, Tamara McEwen, Cara Combs, Ami W, Trudi Chavez, Matt O’Reilly, Gary Henry

  1. The meeting was called to order at 7:37 p.m. by Lisa.

  2. Lisa:Volunteer recognition: Josh and Lisa have been working on the idea of a volunteer recognition program. The idea of the program is to keep volunteers and race directors happy. To prevent extra work on RDs, someone else would be in charge of the program. The duo is reviewing the idea of a common volunteer ...

Hawk aid station at 2017 Heartland 50

Trail Hawks Ridgeline aid station at Heartland100, 2018

RRCA Coaching Certification Class, Lawrence

SNAKE 10 Mile Trail Race 2018