Board Meeting Minutes September, 2018

Oct. 22, 2018 by Cara "Color Hawk" Combs

Lawrence Trail Hawk September Meeting

In attendance: Cara Combs, Lisa Ball, Josh McVey, Kara Protasio, Jeff Triplett, Heather Duris, Mary Ann Frevert, Megan Moriarty.

President Cara Combs called the meeting to order at 7:02 p.m.

Financial Update-Josh McVey, Treasurer

Total Balance: $27,285.51. This does not include the most recent ultrasignup registrations. We purchased equipment for the Hawk.

Shoreline Shuffle Report-Kara Protasio, Secretary

We had 32 people sign up and only 28 run. This is down from the 35 we got last year. Next year’s race date is set for September 28. We learned that we ...

Board Meeting Minutes August, 2018

Aug. 24, 2018 by Kara "Red Hawk" Protasio

August 15th, 2018, 7pm at the Lawrence Public Library

President Cara Combs called the meeting to order at 7:03PM

Financial Update-Treasurer Josh Mcvey

We currently have $32,874.45 total in the bank. Our operating fund is around $15,000. We have a lot of room to help out our race directors with equipment or things to make the races run smoothly. We need to at least make $4,600 every year to cover our big expenses.

Birthday Run Update-Cara:

Successes - Six Hawks named. We also raised $251.95 for the trails.

Lessons learned: Explained naming Hawks more to ...

Board Meeting Minutes July, 2018

Aug. 13, 2018 by Kara "Red Hawk" Protasio

July 17, 2018 at the Lawrence Public Library

Cara Combs called the meeting to order at 7:03 p.m.

Financial Report-Josh McVey

Total budget: $29,780.07
Operating budget: $7,000
Night Hawk: $4,000 made
Snake: $1,400 made
Skyline: $600
Pi Day: Break even
Hawk: $13,000

Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.

Night Hawk Report-Cara

Potentially looking at a staggered start for future races. They had issues getting volunteers.

Defeet Cancer-Cara

$5,855 raised for the ...

Board Meeting Minutes June, 2018

June 13, 2018 by Lisa "Avi Hawk" Ball

June 11, 2018

Present: Cara Beth Combs, Lisa Ball, Josh McVey, Jeff Triplett, Caroline Wroczynski, Michael Schmitz.

Agenda

Financial Update -- Josh

Total balance $26,037.36 Of that money, about $10,000 is for the Hawk, operating budget is about $7500. CPR cost the club $615, RRCA training brought in a profit of $175. All race expenses are paid and up to date.

Skyline Shuffle Race Report -- Josh

  • Successes - Facebook advertising was incredibly effective, spent $40 or less and got 15-20 registrations from that ad. Lots of new people who had no ties to Trail Hawks participated. The race made ...

Board Meeting Minutes April, 2018

May 2, 2018 by Kara "Red Hawk" Protasio

Lawrence Trail Hawks conducted their monthly meeting at the Lawrence Public Library on May 1. 39 members attended.

  1. Lisa called the meeting order at 7 p.m.

  2. Josh: $20,879.26 operating fund at the moment. $10,000 expenses to spend if needed.The rest is to spend on other race expenses for the rest of the year.

  3. Skyline Shuffle: 45 registered, 17 that are new and have not participated on any races on UltraSignup.com. Josh used a Facebook ad to get new people to sign up. Josh is going to mark it this weekend and the weather looks ...

Board Meeting Minutes March, 2018

March 29, 2018 by Kara "Red Hawk" Protasio

Lawrence Trail Hawks Meeting

March 28, 2018

In attendance Lisa Ball, Jeff Triplet, Josh McVey, Kara Protasio, Michael Schmitz, Tamara McEwen, Cara Combs, Ami W, Trudi Chavez, Matt O’Reilly, Gary Henry

  1. The meeting was called to order at 7:37 p.m. by Lisa.

  2. Lisa:Volunteer recognition: Josh and Lisa have been working on the idea of a volunteer recognition program. The idea of the program is to keep volunteers and race directors happy. To prevent extra work on RDs, someone else would be in charge of the program. The duo is reviewing the idea of a common volunteer ...

Board Meeting Minutes February, 2018

Feb. 28, 2018 by Kara "Red Hawk" Protasio

February 28, 2018 Meeting

In attendance: Jeff Triplett, Josh McVey, Lisa Ball, Trudi Chavez, Kara Protasio, Caroline , Matt O’Reilly,

  1. Meeting called to order by 7:04 by Matt.

  2. Josh: Financial report: $18,830.58 current balance. Current operating fund is $12,000 operating fund. We’ve made $415 membership revenue. Last year we had over $2,000 from membership revenue.

  3. Josh-Accountant: Our average revenue will be above 50,000 for the third year in a row, which requires LTH to file a special tax non-profit form. The form has 50 page manual of instructions for adding a tax item ...

2018 All Hands Meeting Minutes

Jan. 21, 2018 by Kara "Red Hawk" Protasio

10th Annual Lawrence Trail Hawks All Hands Meeting January 20, 2018

  1. Matt O’Reilly called the meeting to order at 7:03 p.m.

  2. Matt-State of the Club:

  3. Josh McVey-Treasurer’s Report: The Lawrence Trail Hawks are 100% transparency thanks to the Google Doc’s that Josh has made. Last year the Race Directors managed the races well and make it easy for Josh. In 2017, the LTH spent $7,461.28 on non-race expense. The club bought LTH Tech Shirts, so buy one! The club ended with an operating fund of $10,430.25. LTH donated $6,033 to ...

Board_Members

Nov. 22, 2017 by Gary "Story Hawk" Henry

Here's what's involved for each elected Trail Hawks board member position, in case you're considering.

Board Meeting

June 21, 2017 by Gary "Story Hawk" Henry

Minutes of the Lawrence Trail Hawks board meeting, Thursday, June 15, 2017

HAWK 2016 Orientation and Pre-Race Dinner