Board Meeting Minutes, April 2019
June 17, 2019 by Kara "Red Hawk" Baden
Talked about race updates for Skyline, Night Hawk, Sander's Saunter, Group Runs and Naming Ceremony.
Board Meeting Minutes, March 2019
April 22, 2019 by Cara "Color Hawk" Combs
Lawrence Trail Hawk March Meeting
In attendance: President Cara Combs, Web Master Jeff Triplett, Treasure Josh McVey, Membership Chair Caroline Wroczynski, Vice President Lisa Ball, Bruce Miller, Ami Weidler-Hyten, Tamara McEwen, Bill Loats, Megan Moriarty and Secretary Kara Protasio
President Cara Combs called the meeting to order at 7:06 p.m.
Financial Report-Josh
Josh turned in our taxes for the club. Race directors need to let Josh know if we are selling extra swag so he can categorize it differently for taxes.
In order to keep track of everything need for our taxes, Josh needs to track things different. He recommended …
2019 All Hands Meeting Minutes
Feb. 23, 2019 by Kara "Red Hawk" Baden
Lawrence Trail Hawk All Hands Meeting
President Cara Combs called the meeting to order at 6:55 p.m.
Financial Update-Josh McVey, Treasurer
- As a club, we are doing phonomial. Events like the RRCA and CPR training made us money this past year.
- We bought new equipment this past year. We bought more tents, tables, water jugs, coolers and storage shelves.
- This year we have hired SCCC to file 990EZ. All of our races were profitable.
Race revenue: $76,231.26
Donations: $5,375
In honor of Peggy Chick Hawk Beecher we donated $3,325 to United Way.
2019 Expected non-race expenses is $9,322. This is …
Board Meeting Minutes, January 2019
Jan. 10, 2019 by Kara "Red Hawk" Baden
Lawrence Trail Hawk January Meeting
In attendance: President Cara Combs, Vice President Lisa Ball, Caroline Wroczynski, Gary Henry, Michael Schmitz, Heather Durris, Steve Durris, Bill Loats, Tamara McEwen, Secretary Kara Protasio, Treasurer Josh McVey
President Cara Combs called the meeting to order at 7:03 p.m.
Main Goal: Prepare Agenda for All Hands Meeting
Financial Update-Josh McVey, Treasurer
Gave passed out a rough draft of the financial report for 2018. This year we upped our donation to the State Park for our bigger races. In 2019, we have $8,000 expected non-race expenses are to come up. In the past we have …
Board Meeting Minutes, October 2018
Oct. 23, 2018 by Cara "Color Hawk" Combs
Lawrence Trail Hawk Meeting Minutes, October 2018
In attendance: President Cara Combs, Vice President Lisa Ball, Treasurer Josh McVey, Jeff Triplett, Sherrie Klover, Ami Weidler-Hyten, Secretary Kara Protasio
LHT President Cara Combs called to order at 7:03 p.m.
Financial Update-Josh, Treasurer
Account balance $29,821.15 Operating budget of $23,000 2019 base expenses are about $5,000 Our membership fees pay for half of our base expenses and our races pay for the other half $11,000 in our savings
Debit Card
Called the bank to get multiple cards-someone has to take responsibility for the card. We would have to have another social security …
Board Meeting Minutes September, 2018
Oct. 22, 2018 by Cara "Color Hawk" Combs
Lawrence Trail Hawk September Meeting
In attendance: Cara Combs, Lisa Ball, Josh McVey, Kara Protasio, Jeff Triplett, Heather Duris, Mary Ann Frevert, Megan Moriarty.
President Cara Combs called the meeting to order at 7:02 p.m.
Financial Update-Josh McVey, Treasurer
Total Balance: $27,285.51. This does not include the most recent ultrasignup registrations. We purchased equipment for the Hawk.
Shoreline Shuffle Report-Kara Protasio, Secretary
We had 32 people sign up and only 28 run. This is down from the 35 we got last year. Next year’s race date is set for September 28. We learned that we could have used more help …
Board Meeting Minutes August, 2018
Aug. 24, 2018 by Kara "Red Hawk" Baden
August 15th, 2018, 7pm at the Lawrence Public Library
President Cara Combs called the meeting to order at 7:03PM
Financial Update-Treasurer Josh Mcvey
We currently have $32,874.45 total in the bank. Our operating fund is around $15,000. We have a lot of room to help out our race directors with equipment or things to make the races run smoothly. We need to at least make $4,600 every year to cover our big expenses.
Birthday Run Update-Cara:
Successes - Six Hawks named. We also raised $251.95 for the trails.
Lessons learned: Explained naming Hawks more to members before the run so …
Board Meeting Minutes July, 2018
Aug. 13, 2018 by Kara "Red Hawk" Baden
July 17, 2018 at the Lawrence Public Library
Cara Combs called the meeting to order at 7:03 p.m.
Financial Report-Josh McVey
Total budget: $29,780.07
Operating budget: $7,000
Night Hawk: $4,000 made
Snake: $1,400 made
Skyline: $600
Pi Day: Break even
Hawk: $13,000
Josh hired a CPA firm to file the 2018 tax form for the Hawk. It costs $500 for them to fill out this 50 page form.
Night Hawk Report-Cara
Potentially looking at a staggered start for future races. They had issues getting volunteers.
Defeet Cancer-Cara
$5,855 raised for the charity trail fatass. Cara suggested having a better communication …
Board Meeting Minutes June, 2018
June 13, 2018 by Lisa "Avi Hawk" Ball
June 11, 2018
Present: Cara Beth Combs, Lisa Ball, Josh McVey, Jeff Triplett, Caroline Wroczynski, Michael Schmitz.
Agenda
Financial Update -- Josh
Total balance $26,037.36 Of that money, about $10,000 is for the Hawk, operating budget is about $7500. CPR cost the club $615, RRCA training brought in a profit of $175. All race expenses are paid and up to date.
Skyline Shuffle Race Report -- Josh
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Successes - Facebook advertising was incredibly effective, spent $40 or less and got 15-20 registrations from that ad. Lots of new people who had no ties to Trail Hawks participated. The race made …
Board Meeting Minutes April, 2018
May 2, 2018 by Kara "Red Hawk" Baden
Lawrence Trail Hawks conducted their monthly meeting at the Lawrence Public Library on May 1. 39 members attended.
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Lisa called the meeting order at 7 p.m.
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Josh: $20,879.26 operating fund at the moment. $10,000 expenses to spend if needed.The rest is to spend on other race expenses for the rest of the year.
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Skyline Shuffle: 45 registered, 17 that are new and have not participated on any races on UltraSignup.com. Josh used a Facebook ad to get new people to sign up. Josh is going to mark it this weekend and the weather looks good.
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Mary Ann: Night Hawk: There …
finish line
Skyline Shuffle 2018
All Hands Meeting 2018
